PRIVACY NOTICE

This privacy policy (“Policy”) will explain how we at Sentica Partners Oy (“Sentica”, “we”, “our” or “us”) use the personal data we collect from you when you use our website and how we process it in our online services. This Policy also concerns our processing of personal data of our business partners, clients or prospective clients.

What data do we collect on you, and why?
Sentica’s customer and decision-maker registers are maintained for the purposes of customer relationship management, the targeting of communication and the development of our services.

The data we collect in the registers include the following details: the name and address of your company, the names, titles and any possible job descriptions of the contact persons, and their email addresses and phone numbers. The data is primarily collected from the persons and companies themselves during the customer relationship, but also from other sources.

We can also collect data from public sources, such as companies’ websites and from service providers or from registers in the public domain. In relation to personal data on business prospects, we may also collect personal data that has been made by the person in question public from such third-party services as LinkedIn.

We process your personal data described above always on appropriate legal basis. For the most part our process your personal data based on our legitimate interests, e.g., in relation to the customer relationship we have with you or the company where you are employed in, or your consent (if requested).

How do we use your data?
We do not in principle disclose, transfer or sell your data to any third parties for marketing purposes. However, we may from time to time disclose or transfer your personal data to third parties in relation to the provision of our services and performance of our other obligations. This may include disclosures to our service providers participating in the provision of our services, other entities belonging to the same group as us, as well as the funds established by us in relation to our business.

We may have to disclose your personal data in some instances to government authorities under applicable laws in relation to, e.g., audit procedures. We may also disclose or transfer your personal data in connection with an acquisition or merger to a purchaser or a potential purchaser, or their advisors.

We do not disclose, transfer or allow access to any personal data from countries outside the EU or the EEA, where the level of data protection has not been deemed sufficient by an adequacy decision of the EU Commission.

All disclosures and transfers are always done on a need-to-know –basis and by implementing appropriate technical and legal safeguards to ensure data security.

How do we store your data?
We store the personal data we collect on you only as long as it is necessary for the purposes described herein. When the data is no longer needed, we will delete it, unless we are required to retain it due to applicable laws.

What are your data protection rights?
You have many different rights under applicable laws in relation to your personal data processed, and Sentica is committed to realizing these rights. You have, subject to certain legal restrictions and requirements, the following rights:
• The right to access: You have the right to request confirmation on whether or not your personal data is processed, and request access to your personal data processed as well as gain additional information on such processing. You also have the right to receive a copy of all personal data processed;
• The right to rectification: You have the right to request that we complete, correct or update any your personal data that is incomplete, incorrect or outdated;
• The right to erasure: You have the right to request that we delete your personal data where e.g. your personal data is no longer necessary for the purpose it was collected, or where you have withdrawn your consent and our processing was based on your consent;
• The right to restrict processing: You have the right to request that we restrict our processing of your personal data under certain conditions;
• The right to object to processing: You have the right to object to our processing of your personal data where your personal data is processed based on your legitimate interests and we cannot demonstrate more compelling grounds for our processing in order to continue; and
• The right to data portability: You have the right to receive a machine-readable copy of your personal data processed based on your consent or on the performance of your contract with us, and transfer such data to another controller.

If you wish to make use of any of your above-mentioned rights, you may do so by contacting Sentica via the contact details given below.

What are cookies?
Cookies are small text files created by the opened website. They are saved on the visitor’s computer so that users can get the best benefit of the website’s different functionalities. The session-specific cookie will be saved in the computer’s memory temporarily when a visitor browses the website. The cookie in question will be removed when the user closes their browser or when the session ends. A permanent cookie will remain on the visitor’s computer until it is removed.

How do we use cookies?
The sentica.fi website uses cookies to improve user experiences, optimise customer communication and to gather data on the use of the website.

What types of cookies do we use?
This website uses Google Analytics software, which employs cookies. The cookies collect collated data on, e.g., the activities of the website’s users, including on the number of pages opened, the visitor’s entry to the website and the number of visits.

How to manage your cookies
You can reject or remove the cookies of our website or the website of a third party by changing the settings of your browser. Most browsers accept cookies automatically, so if you want to reject cookies you may need to take action to remove or reject them. If you do not allow the use of cookies, you can still use our website, but the rejection of the cookies may diminish the website’s functionality to a significant degree.

Privacy policies of other websites
The sentica.fi website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy
Sentica keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 5 May 2023.

How to contact us
If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: sentica@sentica.fi

Call us at: +358 207 529610

Or write to us at: Sentica Partners Oy, Kasarmikatu 21 B, 00130 Helsinki, Finland

How to contact the appropriate authorities
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the competent data protection authority as provided under applicable laws. For example, in Finland the data protection authority is Tietosuojavaltuutettu (contact details available at www.tietosuoja.fi).